How to Create a Water Damage Scope-of-Work Report from a Phone Scan

A water loss claim moves at the speed of its documentation. The faster you can put a clear, room-by-room scope in front of an adjuster — floor plan, dimensions, what was damaged, and photo evidence — the faster the claim gets approved and the work gets scheduled. The slow part has always been assembling that document: measuring rooms by hand, sketching a plan, and stitching photos into a report after the fact.

vPlan AR collapses that into a single walkthrough. You scan the affected rooms with your iPhone, tag the damage on each room as you go, and export a finished scope-of-work report — no CAD software, no desktop, no separate photo report.

Why a Scanned Scope Report Wins Claims Faster

Adjusters approve what they can verify. A measured floor plan with labeled rooms removes ambiguity about which spaces were affected and how big they are, and per-room condition tags translate the loss into the language carriers expect: damage type, severity, and affected materials.

Because the geometry comes from your iPhone's LiDAR sensor rather than a tape measure, the room areas and wall lengths in the report are accurate enough to estimate from — which means the same scan feeds both the narrative scope and the numbers behind it.

Step 1 — Scan the Affected Rooms

Open vPlan AR, tap Scan, and walk each affected room slowly, keeping the device at chest height and pausing on corners and doorways. The app draws walls, detects openings, and computes each room's area automatically. For a multi-room loss, scan the connected spaces in one session so they land in a single project.

When the scan finishes, the on-device editor shows the plan. This is where the damage documentation happens — you don't need to leave the app or move to a desktop.

Step 2 — Tag Condition, Damage Type & Severity

Tap a room to open its properties, then fill in the Condition & Damage section. Set the overall condition (Good, Fair, Poor, Damaged), pick one or more damage types (Water, Mold, Structural, and more), choose a severity (Minor, Moderate, Severe), and select the affected materials — drywall, flooring, baseboard, insulation, cabinetry, and so on. Add free-form notes for anything specific, like "saturation up to 18 inches on the north wall."

Repeat for every affected room. Each room carries its own assessment, which becomes a row in the report's schedule. Damage tagging is part of the Pro and Business plans.

Step 3 — Attach Evidence Photos

Add photos to each room directly in the app — capture them on the spot or import from your camera roll. Photos are tied to the room they document, so they appear under the right heading in the report instead of in an undifferentiated pile.

Good evidence photos show the source of the loss, the extent of the affected area, and any moisture readings or markings. The report renders them full-size so detail is preserved.

Step 4 — Export the Scope-of-Work PDF

Tap Export and choose the Damage / Scope Report. The PDF leads with a cover block (client, property address, claim/reference number, inspector, date), then the floor plan, then a room-by-room assessment — condition and severity badges, damage types, affected materials, notes, and that room's photos — followed by a signature block.

The result is a single, send-ready document an adjuster can act on. You can also export a companion repair cost estimate from the same scan; see our guide on generating a repair cost estimate from a floor plan scan.

Tips for a Defensible Report

Fill in the property address and claim number in Project Details before exporting — they print into the cover block and tie the document to the file. Be consistent with severity ratings across rooms so the scope reads coherently. And capture at least two or three photos per affected room; a schedule backed by evidence is far harder to dispute.

Because the whole report is generated from one scan, you can produce it before you leave the property — which is exactly when an adjuster wants it.